McKinney Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $175 – $490+ | $1,700 – $3,900 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $160 – $470+ | $1,600 – $3,665 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $140 – $440+ | $1,510 – $3,565 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $140 – $450+ | $1,650 – $3,375 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $140 – $450+ | $1,500 – $3,355 | $4.00 – $7.95 |
| Entertainer Coach | $310 – $560+ | $2,900 – $4,900+ | $6.00 – $9.95 |
| Yellow School Bus | $140 – $440+ | $1,550 – $3,755 | $6.00 – $9.95 |
| Shuttle Bus | $150 – $440+ | $1,540 – $3,665 | $6.00 – $9.95 |
McKinney Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $170 - $460+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $190 - $510+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $240 - $510+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $150 - $410+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 945-280-4910 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
Charter buses are the largest and most expensive type of bus rental that we offer, but provide the most flexibility and amenities. These buses come equipped with amenities like WiFi, power outlets, onboard restrooms, and TVs. They are perfect for large groups and longer trips, such as interstate travel or multi-day events. The average price for a charter bus rental ranges from $3,000 to $6,000 per day. If you need to rent a charter bus for multiple days, many companies will offer discounts. Be sure to ask about this when booking your bus.
How Much Does a Party Bus Rental Cost?
Party buses are designed for celebrations and special events, offering features like wraparound seating, LED lighting, sound systems, and bars. They are ideal for bachelor/bachelorette parties, proms, weddings, and nights out. The cost of renting a party bus typically falls between $700 to $2,500 per day, depending on the size and amenities. Smaller party buses (10- 20 passengers) will be on the lower end of the price spectrum, while larger ones (30+ passengers) with premium features will cost more. Keep in mind that peak times like weekends and holidays may incur higher rates.
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Call Now: 945-280-4910What Factors Influence Charter Bus Rental Pricing?
There is no one-size-fits-all answer to how much a charter bus rental costs. The final price depends on several key factors, which we break down below. By understanding these elements, you can better plan your transportation budget and even find ways to save money on your next trip.
Distance and Duration of Your Trip
The total mileage and length of your trip are the biggest determinants of your charter bus rental cost. Local trips under 50 miles are usually priced by the hour, with minimums ranging from 4-6 hours. Longer journeys are often billed per day or per mile. For example, a local shuttle within McKinney might cost $185 per hour, while a round-trip excursion from Dallas to San Antonio could be quoted at $4,500 for two days. Be sure to provide your complete itinerary when requesting a quote so we can calculate the most accurate price based on your travel plans.
The Time of Year
Charter bus demand fluctuates throughout the year, impacting rental prices. Peak seasons with high demand, such as spring (March-May) and fall (September-November), typically see higher rates due to school field trips, sports tournaments, and wedding events. Summer months may also have increased prices because of vacation travel. Conversely, winter (December-February) is generally considered the off-season for charter buses, leading to lower rates. If your travel dates are flexible, consider scheduling your trip during the off-peak season to save money on transportation.
The Day of the Week
Just like airlines and hotels, charter bus prices can vary depending on the day of the week. Weekends (Friday-Sunday) are the most popular days for group travel, especially for weddings, concerts, and sporting events. As a result, you may encounter higher rates or stricter minimum hourly requirements on these days. Weekdays (Monday-Thursday) tend to have lower demand and more availability, making them a cost-effective choice for budget-conscious travelers. If possible, plan your trip for a weekday to take advantage of potential discounts.
Your Starting and Ending Locations
Your pickup and drop-off points play a role in determining your charter bus rental price. Buses are typically dispatched from the nearest major city or hub, such as Dallas or Fort Worth. If your starting location is far from these areas, you may incur additional fees known as deadhead charges. These cover the cost of sending the empty bus to your pickup spot and back after drop-off. To minimize deadhead fees, try to choose pickup and drop-off locations close to each other or near major highways/intersections.
Your Bus Type and Size
The type and size of bus you select will directly impact your rental cost. Larger vehicles with more amenities command higher prices, while smaller, basic models are more affordable.
Consider your group size and comfort needs when choosing a vehicle. Booking a slightly larger bus than needed provides extra space without significantly increasing the price.
Tolls and Parking Fees
Tolls, parking fees, and other incidental expenses are not included in your initial charter bus quote. These costs will be billed separately or reimbursed at the end of your trip. For example, if your itinerary includes toll roads like the Dallas North Tollway or parking at a busy venue like AT&T Stadium, factor in these additional expenses. Some attractions, such as state parks or downtown districts, may charge daily parking rates for oversized vehicles ($50-$150 per day).
Booking Timing
When you book your charter bus rental can significantly affect the price. Like most travel services, booking early gives you access to the best rates and availability. We recommend reserving your bus at least 3-6 months in advance, especially if your trip falls during peak season or involves a large group. Last-minute bookings made less than a month before departure may face limited options and premium pricing. Secure your transportation as soon as your event date is confirmed to lock in favorable terms.
Get an Instant Online Quote Now
Ready to see exactly how much your charter bus rental will cost? Use our online quote tool to receive a personalized estimate in less than 30 seconds. Simply enter your trip details, including dates, destinations, headcount, and bus preferences. Our system will generate a custom price based on real-time availability and current market rates. There’s no obligation to book, and you can compare different options side by side. If you prefer, call our reservations team anytime at 945-280-4910 for a free consultation. We’re here 24/7 to help you find the perfect bus at the best price!
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in McKinney, TX and around Collin County. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Exploring the Heard Museum
Mr. Smith is planning a field trip for his 4th grade class of 25 students. He intends to depart from McKinney at 9:00 AM, and return to Valley Creek Elementary School by 3:00 PM the same day. Upon arrival, they plan to explore the Heard Natural Science Museum & Wildlife Sanctuary, participate in educational workshops, and enjoy a picnic lunch on the museum grounds. Due to the specifics of his itinerary, Mr. Smith was quoted at $1,600.00. With a group of 25 students, himself, and 3 chaperones, he booked a 28-passenger minibus, making costs average out to about $57 per person.
Wedding Shuttle Service to Chestnut Square
Samantha decided she wants to have her wedding ceremony at Chestnut Square Historic Village. She’s invited 120 guests, and they’re staying at three different hotels in McKinney. To ensure everyone arrives on time, Samantha’s coordinator arranged a continuous shuttle loop between the hotels and the venue from 2:00 PM to 11:00 PM. The reservation specialist booked two 56-passenger charter buses for the entire day. After factoring in the cost of 9 hours of service and local mileage, the total for both buses is about $5,800, or roughly $48 per guest, split between the bride and groom’s families.
Sports Team Travel to UIL Playoffs
The McKinney High School basketball team is heading to the UIL regional playoffs in Waco. Coach Hernandez plans to leave campus at 10:00 AM and arrive at University High School by 2:00 PM before a 6:00 PM tipoff. With a roster of 18 players, 4 coaches, and 5 cheerleaders, the team needs a single 40-passenger minibus to accommodate everyone. They will stay overnight and return home the next day after the game concludes. For this two-day round trip, the estimated cost totals around $3,200, covering all transportation and waiting time.
Senior Center Outing to Dallas Arboretum
An activity director from a local senior living community contacts us to arrange a minibus rental for their next outing. Members will travel to the Dallas Arboretum for a guided garden tour and lunch. Since several residents use wheelchairs, the minibus needs to be ADA-accessible, which doesn’t cost extra. With 2 staff members and 13 residents attending, the reservation agent pairs the group with a 15-passenger minibus. The total trip will take about 6 hours, at a rate of $175 per hour, bringing the rental cost to $1,050. They will also need to pay $20 for parking, making the total $1,070.
Field Trip to Downtown McKinney
An administrator from Evans Middle School wants to rent a full-size charter bus for a field trip in Downtown McKinney. The 7th-grade students will visit the Collin County History Museum, tour historic landmarks, and have lunch at Finch Park. They plan to leave the school by 8:30 a.m. and return by 2:30 p.m., resulting in a 6-hour rental. With 70 students and 6 teachers, they need one 56-passenger charter bus and one 25-passenger minibus. At $180 per hour for the charter bus and $150 per hour for the minibus, the total comes to $1,740. Downtown parking is free for school buses.
Corporate Event Shuttle at TUPPS Brewery
A tech startup is hosting a company retreat at TUPPS Brewery in McKinney. To ensure all employees can enjoy the festivities without worrying about transportation, the HR manager arranges a shuttle service from the office park to the brewery. The event runs from 4:00 PM to 10:00 PM, with a minibus making continuous loops between the two locations. With 60 employees, the company rents two 30-passenger minibuses for 6 hours. At $160 per hour per bus, the total cost is $1,920. This includes unlimited rides and waiting time during the event.
Bachelorette Party in Legacy West
This July, Emily is organizing a bachelorette party for her best friend, Rachel. She’s inviting 12 friends to ride from McKinney to Plano’s Legacy West district for dinner, bar hopping, and karaoke. Their reservation specialist recommends a 14-passenger sprinter party bus with leather seats and Bluetooth audio. The group will be picked up at Emily’s house at 5:00 PM, head to multiple venues, and return home by midnight. For a 7-hour rental, Emily receives a quote for $1,050. With 13 passengers, it comes out to just over $80 per person for stylish transportation all night long.
